Fit a PDF into your email.

Get a document ready for an upload limit.

A form portal or email service will not accept your large PDF. Try a compression preset, check the measured size and inspect the text and images before saving a sharing copy.

Use it for your next document.

Prepare an email attachment

Try a smaller-file preset on a report or brochure. Check how much it reduces the file before attaching the exported copy.

Keep scans readable

Compare the preview before and after compression. Zoom in on small text, signatures and figures to choose a useful balance of size and clarity.

Keep the original quality for later

Export a separate compressed PDF for sharing and retain your working document for future edits or a higher-quality print.

Try it with your own PDF.

1. Open compressed export
   Choose Export with Compression for the PDF you need to send.
2. Compare size and clarity
   Try a preset and inspect the measured size and important page details.
3. Save the sharing copy
   Export the result, reopen it and check it against the destination’s file-size limit.

Read the step-by-step guide →

Questions about this task.

Will every PDF become much smaller?

No. The result depends on the document’s images and existing compression. Check the measured output size to see whether a preset helps your file.

Does compression reduce image quality?

Some presets reduce image resolution or use JPEG compression. Maximum Quality uses a lossless approach; compare previews and choose the setting that suits the document.

Prepare the next step.

Shrink a scanned application or brochure to suit an email attachment or upload limit.

• Use PDFs in Word & slides — Continue a draft in Word or turn a PDF page into an image for a presentation.
• Combine documents — Combine receipts for an expense claim, assemble an application pack or send selected report pages.
• Check a print file — Inspect the inks in a flyer, brochure or business card before sending it to the printer.