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The five sections at the top

The five sections at the top

The red bar is the app in five moods. Pick one and the row underneath shows only the tools that belong to it — each with its own arrow, so the arrow in Annotate only ever touches your annotations and never the page underneath.

SectionWhat you do thereTools in the row
AnnotateMark up the document. Nothing here changes the page itself — it all sits on top and can be removed.Select · Highlight · Underline · Strike Out · Pencil · Rectangle · Ellipse · Line · Eraser · Text Box
EditChange the document itself.Select and Move Objects · Edit Text · Add Link · Place Image…
Fill & SignFill in a form and sign it. The Fill arrow opens form fields; the page also shows you where a signature belongs.Fill · Stamps · Add Note · Signatures
ExportHand the document on. The arrow here leaves no marks — you can select text and copy it, nothing else.Export PDF… · Export with Compression… · Export PNG… · Export JPEG… · Export DOCX… · Print…
ZoomMove around.Pan · Zoom · Zoom In · Zoom Out

Also in the header: a button that shows or hides the Pages sidebar, a shortcut to Organize Pages, and the search field. Each window remembers which section you were in and which tool you last used there; the section you choose becomes the default for the next window you open.

The bar at the bottom

  • An editable zoom percentage with presets from 6 % to 1600 %.
  • A page counter.
  • A status readout you can switch between the current tool, the canvas size, the number of undo steps and the zoom level.
  • A "N fonts substituted" badge when the document uses fonts that were not embedded in it: those are shown with system typefaces, and the badge says so.
  • A badge when the document carries a certificate signature — and the app actually checks it: Signed when it verifies, Signed · unknown signer when the certificate cannot be traced to a known authority (the normal state of a self-signed ID), Changed since signing when the document was altered after it was signed. Click the badge for the verdict on each signature. It also tells you the honest truth: Save keeps a signature valid, while Save As and Export rebuild the file and break it.
← Starting outMarking up (Annotate) →